10. Jan '19
Application deadline 2019-01-10 Salary Range (Tsh) More Than 3,000,000 Business / Employer name Lutheran World Relief Company Industry Agriculture Job Level Executive level Work Type Part Time Minimum Qualification Bachelor Years of Experience 5 years
Other Dar es Salaam District Dar Es Salaam
TERMS OF REFERENCE FOR PROPOSAL DEVELOPMENT FOR MINISTRY OF AGRICULTURE TRAINING INSTITUTES (MATIs)
DATE: JANUARY TO APRIL 2019
BACKGROUND AND CONTEXT
Since 1945, Lutheran World Relief (LWR) has worked with vulnerable communities to end poverty, injustice and human suffering. LWR supports agriculture, climate change, and emergency response programming in 28 countries each year. LWR works in Tanzania with an emphasis on capacity strengthening of farmer organizations and long-term food security. Lutheran World Relief is implementing a project entitled “Investing in New Ventures of Entrepreneurial Students in Tanzania” (INVEST) from January 2018-September 2020. The project will directly reach an estimated 815 students from two Ministry of Agriculture Training Institute (MATI) in Kilombero Agricultural Training and Research Institute (Katrin)-Ifakara and National Sugar Institute (NSI) Kidatu in Morogoro Region. The overall goal of the project is to strengthen the long-term employment prospects of youth (male and female) in MATIs so they are equipped for employment upon graduation. Lutheran World Relief has set aside funds to support four (4) Ministry of Agriculture Training Institutes (MATIs) in writing a competitive proposal and submit to identified donors.
The Ministry of Agriculture Training Institutes (MATIs) are formal training and education bodies which offer two-year certificates and diploma programs in agriculture. LWR Tanzania is seeking highly skilled, professional writers to develop compelling proposals for Four (4) MATIs Institutes of Katrin-Ifakara in Morogoro, National Sugar Institutes—Kidatu in Morogoro, MATI Ilonga—Kilosa in Morogoro and MATI—Uyole in Mbeya the proposal will focus income generating activities that improving capacity of the institutes. The consultant will bring design process through understanding of and prior experience in competitive bid-writing for large institutional donors. Preferably, the consultant will have prior experience working in the education and agriculture sector in Tanzania and/or designing innovative project that aimed at enhancing capacity of MATI Institutes. The consultant will also be responsible for identifying areas of potential innovations, synergies and collaborations between MATIs and other stakeholders (e.g. private sector, donors, NGOs, universities/academia, policy/research institutes, etc.) It is desirable that the consultant also brings a keen understanding on issues relating to nutrition, food security, education/vocational skills and livelihoods.
PURPOSE FOR ASSIGNMENT
A consultant is needed to lead the writing of a compelling, evidence-based proposal for each MATI in accordance with donor requirements and guidelines. Consultant is required to write 2 proposals for each MATI based on the identified needs. The consultant will coordinate the proposal development process by working with each MATI in collaboration with, Ministry of Agriculture, and LWR to bring together all necessary information and resources. The consultant will organize a series of consultations with MATIs and Ministry of Agriculture to assess current opportunities and develop them into well-resourced proposals for both internal and external funding, including the drafting and editing of a required budget to implement these activities.
SCOPE OF WORK
Primary outcomes of the consultancy:
• Identify funders interested in supporting MATIs’ sustainability efforts and understand their funding requirements and their proposal formats
• Work with schools to translate their project ideas into competitive proposals that is based on data findings/analysis with MATIs.
• Help the schools with the proposal submissions (including but not limited to: project concept note, full proposal, and budget).
To achieve these outcomes, the consultant(s) will:
• Review relevant secondary literature including, but not limited to Agricultural Sector Development Strategy–II 2015/2016– 2024/2025 (ASDP II), National Agriculture Policy, Agricultural Extension Implementation Guidelines, Government Budget Report for Ministry of Agriculture for past 3 years, MATIs reports, donor formats & requirements etc. If possible, this should include reviewing and compiling relevant research, evidence from similar interventions, best practices, and lessons learned.
• Conduct field visits to targeted MATIs to consult relevant stakeholders, through key informant interviews, focus group discussions, workshops, and other modes of information gathering as deemed necessary.
• Meet with government authorities, including, but not limited to, the Ministry of Agriculture, academia, research institutes to gain information on the MATIs and critical areas which need additionally funded support.
• Conduct problem analysis and validation workshops pertaining to proposal idea(s) with MATI staff, Ministry of Agriculture and other relevant stakeholders.
• Based on the primary and secondary information gathered, and in accordance with guidance in the request for (RFP), a) design a project, including Project Design Workbook (template will be provided by LWR), budget, and narrative concept note, and b) write a full proposal, including a finalized narrative and budget.
• Ensure that all necessary activities are clearly defined, well-funded and completed to the necessary timescales, while communicating progress weekly to consultancy manager at LWR.
• Guide all necessary content contributors as needed, reviewing all content and ensuring that the documents tell a consistent and clear story.
• Complete a detailed technical review of the proposed project – i.e. is employing appropriate models, systems and solutions that present a clear methodological approach, meets (and exceeds) the donor requirements for outcomes and impact
• Identifies specific areas for improvement, for minimizing risk and for maximizing the likelihood of the submission being successful.
LWR anticipates using a mixed methodology approach that will include reviewing available data sources and designing a methodology to collect both quantitative and qualitative data for this assignment to understand the current situation of MATIs in relation to income generating ideas for writing a competitive proposal. Consultant may choose to use conventional methods (surveys, key informant interviews, focus group discussions), an ideal methodology will mix those methods with a robust method that invites participatory approach. LWR prefers methods that are rigorous and that allow analysis on the part of the people providing the information. The assessment will be conducted through various meetings with relevant stakeholders such as MATI administrators, Tutors, Ministry of Agriculture, Students and others as identified by consultancy. The consultant will work closely with principal of each MATI, LWR’s Senior Program Manager and the Ministry of Agriculture’s Director of Training, Extension Services and to finalize the methodology, data collection tools and the workplan before fieldwork.
All deliverables must be in English.
List of deliverables;
Inception Report (using the following outline)
a. Objectives of the assignment
b. Study Methodology and Sampling Approach
c. Limitations to the study
d. Ethical Considerations
e. Timeline, Roles and Responsibilities
f. Annex 1: Terms of Reference
g. Annex 2: Draft Data Collection Instruments
A high quality, timely, credible, winnable final proposal and budget that meet donors’ requirements
The duration of the consultancy will be from end of January through April 2018. LWR will orient the consultant on objective of the assignment, logistic and scope of work. The consultant will outline the methodology and develop data collection tools and will present to LWR for approval. LWR Senior Country Program Manager will assist the consultant to make contacts with key informants and arrange for meetings. The consultant will provide his/her own working space, associated resources and equipment. LWR will reimburse the actual cost incurred by consultant for transportation, living cost (accommodation and meals) and stationaries upon submission of receipts based on the agreed rate up to defined limit established within the contract agreement.
The timeline for the completion of the proposal is firm. Delay in submission of the deliverables that are not the fault of LWR will result in a reduction in the final payment to the consultant.
7. EVALUATION TIMEFRAME
January to April 2019
Qualification of the consultant
LWR is looking for a short-term consultant with extensive knowledge and experience in developing successful proposals, with at least five years of successful proposal writing experience in agriculture and/or education sectors.
The required qualifications of consultant(s)
Master’s degree and above in the field of Agriculture, Education or equivalent sector
Five years’ experience in developing a successful proposal to the institutional donors especially on agriculture/education/vocational training schools/MATIs, preferably in Tanzania.
Strong project design skills and implementation of the projects, including capacity to prepare logical, coherent, and consistent documents including narrative proposals, logframes and budgets. Consultant will be required to provide evidence for the successful/wined proposal submitted to donor (s)
Ability to work efficiently and effectively with targeted MATI Institutions in various locations, including remotely writing and revising proposal documents.
Ability to integrate different experiences, methodologies, and approaches from a diverse range of stakeholders, organisations, and technical experts from multiple sectors.
Excellent English and Swahili speaking/writing skills required; prior experience of facilitating focus group discussions, interviews and dialogues.
Proven ability to work under pressure and meet deadlines
Legally entitled to work in Tanzania.
Interested consultants should send the information listed below to
a) Expression of interest (up to 3 pages) – outlining the summary of relevant previous experience, the approach in undertaking the assignment and daily consultancy fee (inclusive of all office supplies, equipment, etc. and exclusive of reimbursable field travel expenses as listed above).
b) Latest curriculum vitae (of consultant and all supporting team members)
c) Two-page writing sample of the similar work
d) Contact information of three references for similar services offered
Complete applications containing elements a) through d) should be submitted as attachments to an email to: email@example.com
The subject line should read: Proposal Development for MATI Institutes
Deadline for the submission of bids January 10th ,2019 by 5pm Tanzania time.
Applicants who do not follow application instructions will be rejected. ONLY short-listed candidates will be contacted.